Facilities and Maintenance Associate (Temporary/Seasonal)

Job Title: Facilities and Maintenance Associate
Reports to: Facilities Director   
Department: Facilities
Compensation: $20/hour
Schedule: Friday-Monday, 8am-6pm

Please be advised that this position is temporary and is not intended to be a permanent role. The expected length of the employment contract is between 3 and 6 months.

Shrub Oak International School (www.shruboak.org) is a therapeutic day and residential school for autistic children, adolescents, and young adults with complex co-occurring conditions. Located in northern Westchester County, Shrub Oak offers unparalleled educational opportunities for autistic students in a family-centric, supportive environment. We offer a variety of programs to meet the needs of students across the spectrum, and our curriculum is based on the most advanced and successful evidence-based clinical and academic approaches in ASD education. 

Essential Functions: 

The Facilities & Maintenance Associate is tasked with maintaining the campus and buildings in safe, clean, secure, and fully functional condition. The role involves proactive inspections, repairs, and regular upkeep to ensure that the property remains in top condition. 

• Conduct regular maintenance inspections of facilities and perform necessary repairs and upkeep. 

• Proactively identify and report on vendor performance, ensuring contractors meet their contractual obligations. 

• Perform basic repairs in areas such as plumbing, electrical, mechanical equipment, HVAC, and fire extinguishers. 

• Carry out light carpentry, painting, drywall work, flooring repairs, and minor electrical work (e.g., replacing switches, ballasts, bulbs, and fixtures). 

• Clean and maintain interior spaces, including sweeping, mopping, scrubbing, vacuuming, dusting, and polishing. 

• Accept deliveries, inspect the grounds, and address any facilities-related issues as they arise. 

• Collect and dispose of obsolete equipment and trash. 

• Set up furniture and equipment for various school activities. 

• Handle minor repairs and furniture assembly tasks as required. 

• Create signs and nameplates as needed for the campus. 

• Perform a variety of maintenance tasks related to ground care and preventive maintenance on the building and equipment. 

• Replace lights, perform painting, and assist with assembling components. 

• Maintain positive working relationships with building staff, vendors, landlords, and service providers. 

• Operate necessary equipment to complete tasks. 

• Remain accountable for the appearance, functionality, and maintenance of assigned properties. 

• Assist in setting up school events as necessary. 

• Unpack shipments and organize deliveries. 

• Work closely and collaboratively with staff, security, and administration to support the smooth operation of the school. 

• Take on any additional responsibilities as required to meet the needs of the facility and school operations. 

Please note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice. 

Requirements: 

Experience & Education: 

• High school diploma or equivalent. 
• Minimum of 5 years of experience in facilities and/or maintenance. 
• Must be able to follow basic safety procedures and precautions due to physical risks. 
• Demonstrates strong interpersonal and communication skills, both written and verbal. 
• Ability to understand and follow simple instructions and operate proactively and independently. 
• Excellent organizational and follow-up skills, with strong attention to detail and the ability to complete tasks as scheduled. 
• Must be a self-starter with the ability to adhere to procedures. 
• Valid driver’s license and a good driving record. 
   

Skills & Abilities: 

• Licensed plumber and/or electrician. 
• Previous experience in a school or similar institutional setting. 
• Familiarity with operating specialized maintenance equipment. 
• Exceptional written communication skills, particularly in documentation, progress notes, incident reports, and other administrative tasks. 
• Exceptional verbal communication skills, with the ability to convey information clearly and effectively. 
• Ability and willingness to learn new skills and adapt to evolving needs. 
• Ability to display grit and resilience, maintaining composure under pressure. 
• Strong ability to process and retain information, with the capacity to think critically and analytically during crises. 
• Demonstrated ability to multitask and manage competing priorities efficiently. 
• Proven success in a fast-paced, unpredictable environment. 
• Ability to obtain TCIS certification and complete/maintain all required training. 

Available for full-time employees only. An overview of our benefits: 

• Insurance coverage: Health, vision, dental, life, and disability insurance 

• Flexible spending account (FSA) 

• Paid time off (PTO) 

• 401k w/ company match 

• Tuition/Professional development assistance 

• Employee assistance program (EAP) 

• Employee discounts 

Physical Requirements/Demands: 

A workday regularly includes multiple or conflicting demands, deadlines and time pressures; work regularly requires sustained concentration. Standing for sustained periods of time, bending, stretching, walking up and down stairs (building has 6 floors), around a hilly campus as needed, may also require walking between floors or between buildings at a moment’s notice. May need to lift/move boxes up to 25 pounds and move or rearrange furniture. 

Work Environment: 

We are a boarding school located on a 127-acre campus. The work environment will include both indoor and outdoor spaces, mostly inside the classroom or educational environment. May include work within the residential setting. The building has 6 floors accessible by staircases and elevators. 

EEO Statement: 

Shrub Oak is an equal employment opportunity employer. Shrub Oak International School is an Equal Opportunity Employer.  Reasonable accommodations will be made to enable individuals with disabilities to apply for a job or to perform the essentials functions of their job. Please advise us if you require a reasonable accommodation. 

Please note: 

SOIS maintains a smoke-free environment to ensure the health and safety of our students, employees, and community. Smoking or vaping of any kind is strictly prohibited indoors, outdoors, and during off-campus activities, with enforcement measures in place including smoke/vape detectors. Non-compliance will result in disciplinary action up to and including termination.